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​Course Outlines

Title ​Content Summary​ ​Audience ​Skill Level ​Outcomes

Information Management – Basic Solutions

​This course provides a comprehensive overview including benefits of good recordkeeping, responsibilities, principles, regulations and processes.

Key content includes:

  • Key concepts and definitions - definition of a record, records in the workplace, what is and what is not a State record, types of records and recordkeeping systems

  • Managing digital records

  • Creating a record - records in your daily life and why we create records

  • Records capture and registration - managing records, records capture, records registration, metadata, your role in the process

  • Classifying records - classification and file titling, vocabulary controls and indexing

  • Archiving records - retention and disposal schedules, access and security of records

  • Standards and legislation - AS ISO 15489, Archives Act, best practice standards, recordkeeping competencies, exploring various legislation that affects recordkeeping

  • Tracking records - locating a record, movement and tracking, making changes to files and barcodes

​All employees of State and Local Government agencies and authorities, GBE's and State owned companies.

Staff who are responsible for managing the records of an individual business unit.

​Basic

​Upon completion, staff should have an understanding of:

  • How to define a record, types of records and recordkeeping systems

  • Creation and capture of records

  • Basic classification and recordkeeping controls

  • Retention and disposal

  • Relevant legislation and standards

​Digital recordkeeping on a shoe-string budget

​This course provides some insight and practical strategies to implement basic digital recordkeeping as a temporary measure, as part of a longer term strategy towards a full EDRMS solution.

Key content includes:  

  • Identifying barriers to management of digital records

  • Value of standardised processes and procedures

  • Implications and business drivers for digitisation

  • Consideration of storage formats

  • Strategic relationships (IT, etc)

  • Planning the project

​Records management employees working in State and Local government agencies and authorities, GBE's and State owned companies.

​Basic

​Upon completion, staff should have an understanding of:

  • practical strategies to allow implementation of basic digital recordkeeping under budgetary constraints

  • broad principles for managing digital records; scanning and imaging; creating dedicated network storage for digital records and establishing format standards

  • outlines for inexpensive software options; where to get guidance and how to start communication with IT staff

  • starting points for agencies planning for a future move to an EDRMS

Demystifying Disposal ​This course will provide participants with the knowledge and skills to manage digital and hardcopy records for destruction or transfer to the Tasmanian Archive and Heritage Office.

Key content includes:

  • Understand Appraisal of the value of records

  • Records in business systems

  • Generic Retention and Disposal Schedules - selection and use

  • Practical exercises - sentencing records using a Retention and Disposal Schedule and making disposal recommendations for unscheduled records

  • Determining access recommendations when transferring records to the Tasmanian Archive and Heritage Office

  • Disposal procedures review

  • Meet the accountability requirements for records disposal

​Records management employees working in State and Local government agencies and authorities, GBE's and State owned companies, who have responsibility for records disposal or tasks.


 

Staff who are responsible for managing the records of an individual business unit, with respect to records disposal programs or tasks.

​Basic

​Upon completion, staff should have an understanding of:

  • Records appraisal

  • Application of retention and disposal schedules

  • Unscheduled records and disposal recommendations

  • Access restrictions when transferring records to TAHO

  • Accountability requirements

​Developing an Agency Disposal Schedule ​Organisations are increasingly under pressure to capture and manage a deluge of business records generated internally and externally. Developing an agency specific Retention and Disposal Schedule (RDS) will assist your organisation in managing these records effectively.

The development of a schedule involves the analysis of business functions and activities, to identify the records created, and determine how long these records need to be kept.

Key content includes:

  • Understanding the advantages of a Retention & Disposal schedule

  • How to develop a Retention & Disposal Schedule

  • Undertaking functional analysis of your agency

  • An introduction to key features of ORDA (Online Retention + Disposal Application)

​Records management employees working in State government agencies, Joint authorities managed by Local Government, GBE's and State owned companies, who have responsibility for  managing records for their organisation. Intermediate

​Upon completion, staff should have an understanding of:

  • the importance of a RDS

  • RDS development methodology

  • how to notify and work with a designated GISU Officer from Tasmanian Archive and Heritage Office throughout the process

  • what background information must be gathered

  • how to develop a RDS in ORDA

  • the approval process

Introduction to recordkeeping challenges in business systems

​This course will provide participants with the knowledge and skills to manage records in business systems.

Key content includes:

  • the challenges posed by the contemporary business systems environment to recordkeeping
  • explaining why appraisal is essential to any intervention to address recordkeeping risk associated with business systems
  • a number of different strategies to improve business systems recordkeeping and be able to apply these appropriately

​This workshop is designed for records and information management professionals from the Tasmanian government sector involved in projects to address recordkeeping risk in business systems. Participants will benefit most from the workshop by coming with a reasonable understanding of the recordkeeping challenges of at least one business system in their organisation.

​Basic

​Upon completion, staff should have an understanding of:

  • how to tackle the challenges posed by  contemporary business systems
  • why appraisal is essential when addressing recordkeeping risks in business systems
  • how to use several strategies to improve business systems recordkeeping.

Introduction to metadata for records

​Metadata is used to find, understand, authenticate, trust, use, and manage records.  It is generally the means by which much of a record's context is documented, and it the ultimate means by which the authority of a record can be proven.

Key content of this course includes:

  • an introduction to metadata concepts
  • the role of metadata for records
  • how better quality metadata can improve records management

​This workshop is designed for records and information management professionals from the Tasmanian government sector who are seeking a general introduction to the concept of metadata for records, and to understand ways that they can enhance the creation and management of metadata to achieve recordkeeping outcomes in their agencies.

​Basic

​Upon completion, staff should have an understanding of:

  • the different uses of the term metadata in different contexts
  • the role of metadata for records
  • some of the ways that better quality metadata can enhance recordkeeping

Flyers, registration forms, times, venues and costs for scheduled training can be obtained from the TTC website. Note that additional training and awareness raising materials can be sourced from our Presentations + Papers pages for in-house agency use.​​

Access the full TAHO training schedule here.