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Office of the State Archivist

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​Transfer & Retrieval of Records

Transfer of Records to Tasmanian archives

Records identified as having 'permanent' status in a disposal schedule should be transferred to Tasmanian archives when business use ceases.

Agencies may make application for early transfer of a particular group of records, for example if they are ceasing to exist as a government entity or if the records are of particular cultural significance. Contact us for appraisal. 

Records for transfer must be packed in archival quality acid free boxes or other suitable packaging so that they will have the best protection against deterioration. Archival quality boxes and folders to house a range of record formats can be obtained from specialist suppliers.

Review Advice 12 Preparing hard copy records for transfer, for additional information.

An Application to Dispose of State Records form should be completed and emailed through to Collections (Geilston Bay Repository). 


Short term retrieval of Records from our collections

State and local government organisations may request to view their records in the History Room at the 91 Murray Street (Hobart) site. Alternatively, requests can be made for the short-term return of State records transferred to Tasmanian archives.

Rights and responsibilities around short term retrievals are detailed in Guideline 12 Short term retrieval of State Archives.

Procedures for requesting, retrieving and returning records are outlined below:

For more information, Agencies should contact Collections staff.