​Principle 3 Store

Alignment with this principle will ensure that the agency has met their obligation under the Archives Act 1983, and ensure that:

• Records are stored cost effectively, and with minimal risk
• Records are protected, secure and accessible as long as required
• Permanent value records are stored in optimum conditions whilst in agency custody

 
Requirements:

• Records must be stored on appropriate media or hardware, and in appropriate formats
• Records must be stored in suitable containers, locations and systems
• The agency must implement storage management strategies including:
• Counter Disaster plans
• Vital Records plans
• Digital Records management
• The agency must monitor records storage for environmental conditions appropriate to the media, and retention periods
• The agency must store and handle records according to their security status
• Where storage is outsourced, only approved secondary storage providers must be used by the agency​