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​Numeric List of Guidelines + Advices

Below is a list of all the Guidelines, Advices and associated support documents currently available. Here you will be able to identify which of the overarching RM principle the Guideline or Advice has been mapped to, the date it was originally issued, and last updated.

We have included a status field, which will provide an opportunity for GISU to flag documents we are working on updating. Agencies are advised to contact the GISU team directly if they are looking to commence a project or body of work based on a Guideline or Advice that has a status of 'under review', as a draft exposure of the updated document may be available for reference.

 

To access the required document, simply click on the hyperlink in the Name field. Documents can also be sorted by the filters at the top of each column.

Tool List​

  
  
  
  
  
  
Topic
  
AdviceAdvice 01 Government Employees Responsibilities in Relation to State Records31/07/200531/07/2005Requires Review2Governance
AdviceAdvice 02 All about Appraisal28/02/201528/02/2015Current1Appraisal
AdviceAdvice 03 Day Batching of Source Records13/07/20052/01/2013Current3Digitisation, RM Operations
AdviceAdvice 04 Managing Electronic Communications as Records15/07/200915/07/2009Under Review1Digital Recordkeeping, Mobile, Social Business
AdviceAdvice 05 Australian Standard AS ISO 15489 Records Management13/07/200513/07/2005Requires Review2EDRMS Implementation, Standards
AdviceAdvice 06 Information Classification tools13/07/200531/08/2014Current1Business Analysis, EDRMS Implementation
AdviceAdvice 07 Information Rights Management15/07/200915/07/2009Current1Legal
AdviceAdvice 08 Microfilm Reproductions of State Records13/07/200513/07/2005Requires Review3Digitisation
AdviceAdvice 09 Disposal of Scheduled Records13/07/200513/07/2005Requires Review5Disposal
ChecklistAdvice 10 Checklist Disposal of Unscheduled Records18/05/201218/05/2012Current5Disposal
AdviceAdvice 10 Disposal of Unscheduled Records13/07/200518/05/2012Current5Disposal
AdviceAdvice 11 Short term Retrieval of State Records13/07/200517/05/2017Under Review4Access + Transfer
AdviceAdvice 12 Preparing hard copy records for transfer to the Tasmanian Archive + Heritage Office30/11/201330/11/2013Current5Access + Transfer, Disposal
AdviceAdvice 13 Writing Disposal Classes13/07/200513/07/2005Requires Review5Appraisal, Disposal
AdviceAdvice 14 The Value of Recordkeeping Metadata13/07/20051/06/2015Current1Business Systems, Digital Recordkeeping, EDRMS Implementation, Metadata, Standards
AdviceAdvice 15 Transfer and Provision of Access to Cabinet Records26/09/200526/09/2005Requires Review4Access + Transfer
AdviceAdvice 16 Legal Acceptance of Records30/12/200530/12/2005Requires Review2Legal
AdviceAdvice 17 Recordkeeping by Design14/09/201514/09/2015Current1Business Systems, Metadata
FormAdvice 18 Assessment tool - Measuring Recordkeeping compliance in Business Systems30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems - Overview30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems - Questions for vendors when selecting new business systems30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems Part 1 - Checklist for decommissioning bus systems30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems Part 2 - Assessing recordkeeping functionality30/05/201430/05/2014Current1Business Systems
FormAdvice 18 Managing records in Business Systems Part 2 - Worksheet Minimum recordkeeping requirements30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems Part 3 - Sentencing scheduled records30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems Part 4 - Appraisal of unscheduled records30/05/201430/05/2014Current1Business Systems
AdviceAdvice 18 Managing Records in Business Systems Part 5 - Improving recordkeeping functionality30/05/201430/05/2014Current1Business Systems
AdviceAdvice 20 Managing change in EDRMS implementation projects30/11/200731/10/2014Current2EDRMS Implementation
AdviceAdvice 21 Plan before you scan12/05/201512/05/2015Current1Digitisation
AdviceAdvice 22 Records Management Using SharePoint 2010 - considerations30/05/201230/06/2013Current1Digital Recordkeeping, EDRMS Implementation, Social Business
AdviceAdvice 23 Government agencies using records in the History Room14/05/201214/05/2012Under Review4Access + Transfer
AdviceAdvice 24 How to manage 3½ and 5¼ inch discs23/04/201211/12/2012Current3Digital Recordkeeping
AdviceAdvice 25 Management of Backups23/04/201223/04/2012Current3Disaster Recovery, Information Risk
AdviceAdvice 26 Disaster Preparedness and Recovery13/06/201213/03/2017Current2Disaster Recovery, Information Risk
AdviceAdvice 27 Managing Email31/10/201231/10/2012Current1Business Systems, Digital Recordkeeping
AdviceAdvice 28 Getting Started on the Development of an Agency Functional Disposal Schedule30/11/201230/11/2012Current5Appraisal, Disposal
AdviceAdvice 29 Advice for Agencies on Managing Legacy Records30/11/201230/11/2012Current5Appraisal, Disposal
AdviceAdvice 30 Digitisation Dilemmas28/02/201328/02/2013Current1Digitisation
AdviceAdvice 31 Managing Records of Projects30/04/201330/04/2013Current1Business Analysis, Digital Recordkeeping
AdviceAdvice 32 Implementing Information Security for Information Managers31/07/201331/07/2013Current2Information Security
AdviceAdvice 33 Implementing Info Security Classification Part 1 - Overview31/03/201431/03/2014Current4Business Analysis, Information Security
AdviceAdvice 33 Implementing Info Security Classification Part 2 - The Security Classification process30/03/201430/03/2014Current4Business Analysis, Information Security
AdviceAdvice 33 Implementing Info Security Classification Part 3 - Security Classification controls30/03/201430/03/2014Current4Business Analysis, Information Security
AdviceAdvice 33 Implementing Info Security Classification Part 4 - Establishing accountability30/03/201430/03/2014Current4Governance, Information Security
AdviceAdvice 34 Implementing Information Security Classification in EDRMS30/05/201330/05/2013Current4EDRMS Implementation, Information Security
AdviceAdvice 35 Implementing Information Security Part 1 - A Step by Step Approach30/11/201330/11/2013Current4Information Security
AdviceAdvice 35 Implementing Information Security Part 2 - Developing an IS Plan30/11/201330/11/2013Current4Information Security
AdviceAdvice 35 Implementing Information Security Part 3 - IS Governance30/11/201330/11/2013Current4Information Security
AdviceAdvice 35 Implementing Information Security Part 4 - IS Policy30/11/201330/11/2013Current4Information Security
TemplateAdvice 35 Template Information Security Policy30/11/201330/11/2013Current4Information Security
AdviceAdvice 36 Legislative Mapping for Information Managers31/05/201331/05/2013Under Review1Appraisal, Business Analysis, Legal
AdviceAdvice 37 Keeping Digital Records Accessible31/05/201331/05/2013Current4Access + Transfer, Digital Recordkeeping
AdviceAdvice 38 Information Asset owner and Digital Continuity31/07/201331/07/2013Current2Disaster Recovery
AdviceAdvice 39 Developing an Information Asset Register30/05/201330/05/2013Current2Business Analysis
TemplateAdvice 39 Template Simple Asset Register18/08/201518/08/2015Current2Business Analysis
AdviceAdvice 40 The Role of an Information Asset Owner30/05/201330/05/2013Current2Governance
AdviceAdvice 41 Managing Records on Shared Network Drives30/06/201330/06/2013Current3Digital Recordkeeping
TemplateAdvice 41 Template Sample procedures for staff managing shared drives30/06/201330/06/2013Current3Digital Recordkeeping
AdviceAdvice 42 Structuring Shared Network Drives for Recordkeeping30/05/201330/05/2013Current3Digital Recordkeeping
AdviceAdvice 44 Cloud Computing Information Security Considerations31/01/201431/01/2014Current4Digital Recordkeeping, Information Risk, Information Security, Mobile
AdviceAdvice 46 Treating Records with Mould30/06/201330/06/2013Current3Disaster Recovery, Storage
AdviceAdvice 49 Recordkeeping for Local Government Councillors30/06/201331/07/2013Current2Governance
AdviceAdvice 50 Developing a Records Management policy31/08/201331/08/2013Current2Governance
AdviceAdvice 52 Identifying and Managing Vital Records30/03/201430/03/2014Current3Disaster Recovery, Information Risk
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 1 - Mail Processing30/06/201430/06/2014Current2RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 2 - File Management30/06/201430/06/2014Current2RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 3 - Access Management30/06/201430/06/2014Current2RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 4 - Disposal Management30/06/201430/06/2014Current2Disposal, RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 5 - Disaster Management30/06/201430/06/2014Current2Disaster Recovery, Information Risk, RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 6 - Quality Management30/06/201430/06/2014Current2RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 7 - Resource Management30/06/201430/06/2014Current2RM Operations
AdviceAdvice 54 Records Management Toolkit for Local Government30/06/201430/06/2014Current2RM Operations
AdviceAdvice 55 Change Management - Preparing for Change30/03/201430/03/2014Current2EDRMS Implementation
AdviceAdvice 56 Management of Digital Records on a Shoestring Budget30/04/201430/04/2014Current1Digital Recordkeeping
AdviceAdvice 57 Managing Social Media Records Part 1 - Overview30/06/201430/06/2014Current1Digital Recordkeeping, Social Business
AdviceAdvice 57 Managing Social Media Records Part 2 - Implementing recordkeeping strategies30/06/201430/06/2014Current1Digital Recordkeeping, Social Business
AdviceAdvice 57 Managing Social Media Records Part 3 - Determine what records need to be kept30/06/201430/06/2014Current1Digital Recordkeeping, Social Business
AdviceAdvice 57 Managing Social Media Records Part 4 - How to Capture Social Media Records30/06/201430/06/2014Current1Digital Recordkeeping, Social Business
TemplateAdvice 57 Template Social Media Acceptable Use Policy30/06/201430/06/2014Current1Digital Recordkeeping, Governance, Social Business
AdviceAdvice 58 Managing your agency's photographs13/06/201413/06/2014Current1Storage
AdviceAdvice 60 Introduction to Risk Management processes Part 130/09/201430/09/2014Current2Information Risk
AdviceAdvice 60 Introduction to Risk Management processes Part 2 - Applying Risk Management Processes30/09/201430/09/2014Current2Information Risk
TemplateAdvice 60 Introduction to Risk Management processes Part 3 - Template Information Risk Register30/09/201430/09/2014Current2Information Risk
AdviceAdvice 60 Introduction to Risk Management Processes Part 5 - Manage Information Risks during System Migration14/09/201514/09/2015Current2Business Systems, Information Risk, Migration
AdviceAdvice 61 How to review your records holdings31/08/201431/08/2014Current4Business Analysis
AdviceAdvice 62 Help We are moving31/08/201431/08/2014Current4Government Administration + Change
AdviceAdvice 63 Government Administrative Change Part 1 - Management of Records Handbook30/08/201430/08/2014Current4Government Administration + Change
AdviceAdvice 63 Government Administrative Change Part 2 - Advice for senior management30/08/201430/08/2014Current4Government Administration + Change
AdviceAdvice 65 What to do if your Agency is Closed or Privatised31/07/201431/07/2014Current4Government Administration + Change
AdviceAdvice 66 Classification Scheme Considerations31/10/201431/10/2014Current1Business Analysis, EDRMS Implementation
AdviceAdvice 67 Tasmanian Government Information Security policy for Local Government30/11/201430/11/2014Current2Information Security
AdviceAdvice 68 Migrating Records from Network Drives to EDRMS31/08/201531/08/2015Current4Digital Recordkeeping, EDRMS Implementation, Migration
AdviceAdvice 69 Register of Records Destroyed31/03/201531/03/2015Current5Disposal, Governance
AdviceAdvice 72 Overview of a BCS development project31/08/201531/08/2015Current1Business Analysis, EDRMS Implementation
OtherAppraisal Statement for State records required as State Archives28/02/201528/02/2015Current1Appraisal
ChecklistChecklist Assessment of your Agencies Current Information Security Practices31/07/201331/07/2013Current2Information Security
ChecklistChecklist A Quick Guide to Identifying Records for Transfer during GAC30/08/201430/08/2014Current4Government Administration + Change
ChecklistChecklist Data Collection for Transition and Recovery Planning30/08/201430/08/2014Current4Government Administration + Change
ChecklistChecklist Government Administrative Change Project Tasks30/08/201430/08/2014Current4Government Administration + Change
ChecklistChecklist How to identify Recordkeeping Requirements in Legislation14/09/201514/09/2015Current2Business Analysis, Governance, Legal, RM Operations
ChecklistChecklist Information Security Policy Implementation30/11/201330/11/2013Current4Information Security
ChecklistChecklist Selecting Records for Digitisation12/05/201512/05/2015Current1Digitisation
ChecklistChecklist Testing for Continuity of a Digital Information Asset31/07/201331/07/2013Current2Disaster Recovery
GuidelineGuideline 01 Records Management Principles Overview13/07/200513/07/2014Current2Governance
GuidelineGuideline 02 Retention and Disposal of State Records31/07/200531/07/2005Requires Review5Disposal
GuidelineGuideline 03 Managing Recordkeeping Risks during Government Administrative Change31/07/200531/05/2014Current2Government Administration + Change
GuidelineGuideline 04 Agency Determination of Access Restrictions31/07/200531/07/2005Requires Review4Access + Transfer
GuidelineGuideline 05 Recordkeeping Metadata11/08/201511/08/2015Current1Digital Recordkeeping, EDRMS Implementation, Metadata
TemplateGuideline 05 Template Metadata mapping31/07/201531/07/2015Current1Business Systems, Digital Recordkeeping, EDRMS Implementation, Metadata, Migration
GuidelineGuideline 06 Developing a Functional Records Disposal Schedule13/07/200530/05/2015Current5Disposal
GuidelineGuideline 07 Managing Electronic Communications as Records31/07/200931/07/2009Under Review1Digital Recordkeeping, Mobile, Social Business
GuidelineGuideline 08 Digitisation and Disposal of Source Records31/07/200530/07/2015Current5Digitisation, Disposal
GuidelineGuideline 09 Managing Ministerial Records31/07/200531/03/2014Current5Government Administration + Change
GuidelineGuideline 10 Outsourcing of Government Business - Recordkeeping Issues31/07/200530/04/2013Current2Government Administration + Change
GuidelineGuideline 11 Physical storage of State Records13/07/200513/07/2005Requires Review3Storage
GuidelineGuideline 12 Short Term Retrieval of State Archives13/07/200513/07/2005Under Review4Access + Transfer
GuidelineGuideline 13 Certification for secondary storage providers27/06/201325/11/2014Current3Storage
GuidelineGuideline 14 Privatisation of Government Business - Recordkeeping Issues13/07/200513/07/2005Requires Review2Government Administration + Change
GuidelineGuideline 15 Recordkeeping Strategies for Websites and Web pages31/12/200531/12/2005Under Review1Digital Recordkeeping, Social Business
GuidelineGuideline 16 Managing Inter-agency Transfer of Personnel Records11/06/200911/06/2009Current4Access + Transfer, Government Administration + Change
GuidelineGuideline 17 Managing risks associated with cloud computing30/11/201028/02/2014Current2Digital Recordkeeping, Government Administration + Change, Information Risk, Mobile, Storage
GuidelineGuideline 18 Managing Social Media records30/04/201230/04/2015Current1Digital Recordkeeping, Social Business
GuidelineGuideline 19 Digital Preservation formats23/04/201223/04/2012Current3Digital Recordkeeping, Storage
GuidelineGuideline 20 Records required for legal proceedings31/12/201231/12/2012Current4Legal
GuidelineGuideline 21 Approved destruction methods for State records8/04/20138/04/2013Current5Disposal
GuidelineGuideline 22 Collaborative Workspaces31/08/201331/08/2013Under Review2Digital Recordkeeping, Social Business
GuidelineGuideline 23 Certification for Places of Deposit of State archives31/08/201331/08/2013Current3Storage
GuidelineGuideline 25 Managing Information Risk17/09/201417/09/2014Current2Information Risk