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​Principle 2 Govern

Alignment with this principle ensures that the agency has information governance structures, policies, procedures, processes and controls in place to manage State records. This will support immediate and future regulatory, legal, risk, environmental, and operational requirements.

 

Requirements:

  • Overall responsibility for records management must be assigned to a senior officer
  • Direct responsibility for records management must be assigned to an appropriately skilled and resourced records officer(s)
  • All management, staff, contractors, and volunteers must be responsible for their recordkeeping
  • The agency must have a Records Management program that is a framework for:
    • Business analysis to inform the program
    • Records Management Policy
    • Records Management Procedures
    • Records Management Plans - Operational, Strategic, and Vital Records
    • Performance Management for reporting
    • Risk Analysis
    • Continuous improvement activities
    • Managing multiple sites
    • Outsourcing government business
  • The agency's Records Management program must align with:
    • The agency's Risk Management program
    • Internal and External audit and review
    • Disaster​ Recovery and Business Continuity planning
    • Tasmanian Government Information Security Manual
  • The agency must participate in Recordkeeping Audits conducted by TAHO

 

To access the required document, simply click on the hyperlink in the Name field. Documents can also be sorted by the filters at the top of each column.

  
  
  
  
  
  
2AdviceAdvice 01 Government Employees Responsibilities in Relation to State Records31/07/200531/07/2005Requires Review
2AdviceAdvice 05 Australian Standard AS ISO 15489 Records Management13/07/200513/07/2005Requires Review
2AdviceAdvice 16 Legal Acceptance of Records30/12/200530/12/2005Requires Review
2AdviceAdvice 20 Managing change in EDRMS implementation projects30/11/200731/10/2014Current
2AdviceAdvice 26 Disaster Preparedness and Recovery13/06/201213/03/2017Current
2AdviceAdvice 32 Implementing Information Security for Information Managers31/07/201331/07/2013Current
2AdviceAdvice 38 Information Asset owner and Digital Continuity31/07/201331/07/2013Current
2AdviceAdvice 39 Developing an Information Asset Register30/05/201330/05/2013Current
2AdviceAdvice 40 The Role of an Information Asset Owner30/05/201330/05/2013Current
2AdviceAdvice 49 Recordkeeping for Local Government Councillors30/06/201331/07/2013Current
2AdviceAdvice 50 Developing a Records Management policy31/08/201331/08/2013Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 1 - Mail Processing30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 2 - File Management30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 3 - Access Management30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 4 - Disposal Management30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 5 - Disaster Management30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 6 - Quality Management30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government Fact Sheet 7 - Resource Management30/06/201430/06/2014Current
2AdviceAdvice 54 Records Management Toolkit for Local Government30/06/201430/06/2014Current
2AdviceAdvice 55 Change Management - Preparing for Change30/03/201430/03/2014Current
2AdviceAdvice 60 Introduction to Risk Management processes Part 130/09/201430/09/2014Current
2AdviceAdvice 60 Introduction to Risk Management processes Part 2 - Applying Risk Management Processes30/09/201430/09/2014Current
2AdviceAdvice 60 Introduction to Risk Management Processes Part 5 - Manage Information Risks during System Migration14/09/201514/09/2015Current
2AdviceAdvice 67 Tasmanian Government Information Security policy for Local Government30/11/201430/11/2014Current
2ChecklistChecklist Assessment of your Agencies Current Information Security Practices31/07/201331/07/2013Current
2ChecklistChecklist How to identify Recordkeeping Requirements in Legislation14/09/201514/09/2015Current
2ChecklistChecklist Testing for Continuity of a Digital Information Asset31/07/201331/07/2013Current
2GuidelineGuideline 01 Records Management Principles Overview13/07/200513/07/2014Current
2GuidelineGuideline 03 Managing Recordkeeping Risks during Government Administrative Change31/07/200531/05/2014Current
2GuidelineGuideline 10 Outsourcing of Government Business - Recordkeeping Issues31/07/200530/04/2013Current
2GuidelineGuideline 14 Privatisation of Government Business - Recordkeeping Issues13/07/200513/07/2005Requires Review
2GuidelineGuideline 17 Managing risks associated with cloud computing30/11/201028/02/2014Current
2GuidelineGuideline 22 Collaborative Workspaces31/08/201331/08/2013Under Review
2GuidelineGuideline 25 Managing Information Risk17/09/201417/09/2014Current
2TemplateAdvice 39 Template Simple Asset Register18/08/201518/08/2015Current
2TemplateAdvice 60 Introduction to Risk Management processes Part 3 - Template Information Risk Register30/09/201430/09/2014Current