SharePoint

​Principle 1 Create + Capture

Alignment with this principle ensures that the agency creates and captures State records which comply with the Archives Act 1983, have evidential integrity, meet accountability requirements, and mitigate business risks.

 

Requirements:

  • Records must meet legislative, legal and administrative requirements
  • Records must be captured regardless of format
  • Records must be appraised for their value
  • Records must be classified, and metadata applied
  • Records must be captured into systems with recordkeeping functionality

 
To access the required document, simply click on the hyperlink in the Name field. Documents can also be sorted by the filters at the top of each column.

 
  
  
  
  
  
  
1AdviceAdvice 02 All about Appraisal28/02/201528/02/2015Current
1AdviceAdvice 04 Managing Electronic Communications as Records15/07/200915/07/2009Under Review
1AdviceAdvice 06 Information Classification tools13/07/200531/08/2014Current
1AdviceAdvice 07 Information Rights Management15/07/200915/07/2009Current
1AdviceAdvice 14 The Value of Recordkeeping Metadata13/07/20051/06/2015Current
1AdviceAdvice 17 Recordkeeping by Design14/09/201514/09/2015Current
1AdviceAdvice 18 Managing Records in Business Systems - Overview30/05/201430/05/2014Current
1AdviceAdvice 18 Managing Records in Business Systems - Questions for vendors when selecting new business systems30/05/201430/05/2014Current
1AdviceAdvice 18 Managing Records in Business Systems Part 1 - Checklist for decommissioning bus systems30/05/201430/05/2014Current
1AdviceAdvice 18 Managing Records in Business Systems Part 2 - Assessing recordkeeping functionality30/05/201430/05/2014Current
1AdviceAdvice 18 Managing Records in Business Systems Part 3 - Sentencing scheduled records30/05/201430/05/2014Current
1AdviceAdvice 18 Managing Records in Business Systems Part 4 - Appraisal of unscheduled records30/05/201430/05/2014Current
1AdviceAdvice 18 Managing Records in Business Systems Part 5 - Improving recordkeeping functionality30/05/201430/05/2014Current
1AdviceAdvice 21 Plan before you scan12/05/201512/05/2015Current
1AdviceAdvice 22 Records Management Using SharePoint 2010 - considerations30/05/201230/06/2013Current
1AdviceAdvice 27 Managing Email31/10/201231/10/2012Current
1AdviceAdvice 30 Digitisation Dilemmas28/02/201328/02/2013Current
1AdviceAdvice 31 Managing Records of Projects30/04/201330/04/2013Current
1AdviceAdvice 36 Legislative Mapping for Information Managers31/05/201331/05/2013Under Review
1AdviceAdvice 56 Management of Digital Records on a Shoestring Budget30/04/201430/04/2014Current
1AdviceAdvice 57 Managing Social Media Records Part 1 - Overview30/06/201430/06/2014Current
1AdviceAdvice 57 Managing Social Media Records Part 2 - Implementing recordkeeping strategies30/06/201430/06/2014Current
1AdviceAdvice 57 Managing Social Media Records Part 3 - Determine what records need to be kept30/06/201430/06/2014Current
1AdviceAdvice 57 Managing Social Media Records Part 4 - How to Capture Social Media Records30/06/201430/06/2014Current
1AdviceAdvice 58 Managing your agency's photographs13/06/201413/06/2014Current
1AdviceAdvice 66 Classification Scheme Considerations31/10/201431/10/2014Current
1AdviceAdvice 72 Overview of a BCS development project31/08/201531/08/2015Current
1ChecklistChecklist Selecting Records for Digitisation12/05/201512/05/2015Current
1FormAdvice 18 Assessment tool - Measuring Recordkeeping compliance in Business Systems30/05/201430/05/2014Current
1FormAdvice 18 Managing records in Business Systems Part 2 - Worksheet Minimum recordkeeping requirements30/05/201430/05/2014Current
1GuidelineGuideline 05 Recordkeeping Metadata11/08/201511/08/2015Current
1GuidelineGuideline 07 Managing Electronic Communications as Records31/07/200931/07/2009Under Review
1GuidelineGuideline 15 Recordkeeping Strategies for Websites and Web pages31/12/200531/12/2005Under Review
1GuidelineGuideline 18 Managing Social Media records30/04/201230/04/2015Current
1OtherAppraisal Statement for State records required as State Archives28/02/201528/02/2015Current
1TemplateAdvice 57 Template Social Media Acceptable Use Policy30/06/201430/06/2014Current
1TemplateGuideline 05 Template Metadata mapping31/07/201531/07/2015Current