Create

Principle 1 Create + Capture

Alignment with this principle ensures that the agency creates and captures State records which comply with the Archives Act 1983, have evidential integrity, meet accountability requirements, and mitigate business risks.

Requirements:

Records must meet legislative, legal and administrative requirements
Records must be captured regardless of format
Records must be appraised for their value
Records must be classified, and metadata applied
Records must be captured into systems with recordkeeping functionality

To access the required document, simply click on the hyperlink in the Name field. Documents can also be sorted by the filters at the top of each column.

RM Principle	Document Type	Name	Issue Date	Last Update	Status
1	Advice	Advice 02 All about Appraisal	28/02/2015	28/02/2015	Under Review
1	Advice	Advice 04 Managing Electronic Communications as Records	15/07/2009	15/07/2009	Under Review
1	Advice	Advice 06 Information Classification tools	13/07/2005	31/08/2014	Under Review
1	Advice	Advice 07 Information Rights Management	15/07/2009	15/07/2009	Under Review
1	Advice	Advice 14 The Value of Recordkeeping Metadata	13/07/2005	1/06/2015	Under Review
1	Advice	Advice 17 Recordkeeping by Design	14/09/2015	14/09/2015	Under Review
1	Advice	Advice 18 Managing Records in Business Systems - Overview	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 18 Managing Records in Business Systems - Questions for vendors when selecting new business systems	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 18 Managing Records in Business Systems Part 1 - Checklist for decommissioning bus systems	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 18 Managing Records in Business Systems Part 2 - Assessing recordkeeping functionality	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 18 Managing Records in Business Systems Part 3 - Sentencing scheduled records	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 18 Managing Records in Business Systems Part 4 - Appraisal of unscheduled records	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 18 Managing Records in Business Systems Part 5 - Improving recordkeeping functionality	30/05/2014	30/05/2014	Under Review
1	Advice	Advice 21 Plan before you scan	12/05/2015	12/05/2015	Under Review
1	Advice	Advice 22 Records Management Using SharePoint 2010 - considerations	30/05/2012	30/06/2013	Under Review
1	Advice	Advice 27 Managing Email	31/10/2012	31/10/2012	Under Review
1	Advice	Advice 30 Digitisation Dilemmas	28/02/2013	28/02/2013	Under Review
1	Advice	Advice 31 Managing Records of Projects	30/04/2013	30/04/2013	Under Review
1	Advice	Advice 36 Legislative Mapping for Information Managers	31/05/2013	31/05/2013	Under Review
1	Advice	Advice 56 Management of Digital Records on a Shoestring Budget	30/04/2014	30/04/2014	Under Review
1	Advice	Advice 57 Managing Social Media Records Part 1 - Overview	30/06/2014	30/06/2014	Under Review
1	Advice	Advice 57 Managing Social Media Records Part 2 - Implementing recordkeeping strategies	30/06/2014	30/06/2014	Under Review
1	Advice	Advice 57 Managing Social Media Records Part 3 - Determine what records need to be kept	30/06/2014	30/06/2014	Under Review
1	Advice	Advice 57 Managing Social Media Records Part 4 - How to Capture Social Media Records	30/06/2014	30/06/2014	Under Review
1	Advice	Advice 58 Managing your agency's photographs	13/06/2014	13/06/2014	Under Review
1	Advice	Advice 66 Classification Scheme Considerations	31/10/2014	31/10/2014	Under Review
1	Advice	Advice 72 Overview of a Business Classification Scheme development project	31/08/2015	31/08/2015	Under Review
1	Checklist	Checklist Selecting Records for Digitisation	12/05/2015	12/05/2015	Under Review
1	Form	Advice 18 Assessment tool - Measuring Recordkeeping compliance in Business Systems	30/05/2014	30/05/2014	Under Review
1	Form	Advice 18 Managing records in Business Systems Part 2 - Worksheet Minimum recordkeeping requirements	30/05/2014	30/05/2014	Under Review
1	Form	Advice 18 Managing records in Business Systems Part 2 - Worksheet Minimum recordkeeping requirements	30/05/2014	30/05/2014	Under Review
1	Guideline	Guideline 05 Recordkeeping Metadata	11/08/2015	11/08/2015	Under Review
1	Guideline	Guideline 07 Managing Electronic Communications as Records	31/07/2009	31/07/2009	Under Review
1	Guideline	Guideline 15 Recordkeeping Strategies for Websites and Web pages	31/12/2005	31/12/2005	Under Review
1	Guideline	Guideline 18 Managing Social Media records	30/04/2012	30/04/2015	Under Review
1	Other	Appraisal Statement for State records required as State Archives	28/02/2015	28/02/2015	Under Review
1	Template	Advice 57 Template Social Media Acceptable Use Policy	30/06/2014	30/06/2014	Under Review
1	Template	Guideline 05 Template Metadata mapping	31/07/2015	31/07/2015	Under Review

Compliance Details

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Review Principles

Office of the State Archivist

​Principle 1 Create + Capture

​Review Principles

Principle 1 Create + Capture

Review Principles