Legislative and government environment (legislative maps)
Information Asset Management (Asset Registers)
Captured regardless of format
Records are appraised
Records are classified & include metadata
Records are captured into systems with recordkeeping functionality
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Accountability & responsibility assigned
Agency Records Management Program (policies, procedures, plans)
Aligned with agency risk, audit, disaster recovery and information security processes
Participation in TAHO recordkeeping audits
Culture of continuous improvement (quality, monitoring, analysis, review)
Appropriate skills/resources
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Appropriate media, hardware & formats
Records stored in suitable containers, locations and systems
Digital continuity
Agency storage management strategies (disaster management, vital records, digital records preservation plans)
Managed according to security status
Agency uses approved storage providers
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Access is managed, monitored & maintained according to:
- information security classification
- sensitivity
- retention requirements
Access is maintained during:
- agency change
- outsourcing
- system migration
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Current, approved Retention + Disposal schedule
Active disposal program
Appropriate disposal methods
Permanent records retained until transfer to TAHO
Disposal of source records must meet TAHO requirements
The agency must not decommission or migrate business systems without consulting TAHO
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