New Standards in our Information Management Framework
The State Archivist has authorised the first two of our new Standards, the Information and Records Management Standard and the Physical Storage Technical Standard. In our new Information Management Framework, Standards replace Guidelines. We hope you find both Standards useful.
The Information Security Classification Standard is also available as an exposure draft.
COVID-19 Disposal Schedule
The State Archivist has authorised a new Disposal Schedule for COVID-19 Disease Emergency Records (DA2532). If you find your organisation has records that are not covered by this Schedule, please contact us so we can include them.
The Schedule includes a Cheat Sheet that refers you to other relevant schedules including Common Administrative Functions (DA2157), Local Government (DA2200), Public Health Service (DA2523) and Department of Premier and Cabinet (DA2248).
We expect this Schedule will be re-issued in response to your feedback.
Both FAQs were developed in response to a number of enquiries we received because of COVID-19 – working from home arrangements have seen use of collaborative tools increase dramatically, and while normal business has been disrupted, many of you have started work on digitisation projects. We hope you find both FAQs useful.
Information Management Framework update
Our Information Management Framework is a streamlined suite of Policies, Standards and Implementation Tools. Standards and Implementation Tools replace our existing Guidelines and Advices.
We are currently finalising our drafts, putting them into our new templates, and progressively publishing them so keep checking our Framework webpage regularly.
Tasmanian Archives services
File requests from government agencies
You can request files, but please note our changed procedures below:
- All requests should be made via ArchivesCollections.Libraries@education.tas.gov.au.
- Collection and returning of files is by appointment only.
- Files can be picked up at the rear staff entrance of the Hobart Library in Mather's Lane. Please walk down the Mather's Lane driveway next to the library carpark.
- Please phone 0447 056 380 to let Archives staff know you have arrived in Mather's Lane to collect your files.
- You will be met at the staff entrance and brought into the State Library and Archive Service workroom to collect and sign for files.
Transfer of records to the Berriedale repository
Transfers will be considered on a case by case basis as we prepare for our relocation to Geilston Bay. For advice, please phone us on 6165 5443 or email us at Berriedale.email@example.com
Advice on records and information management
If you can't find what you're looking for on our website, please contact us via email at firstname.lastname@example.org.
Three records retention notices issued by the State Archivist
Royal Commission into Institutional Responses to Child Sexual Abuse in Australia
The Royal Commission into Institutional Responses to Child Sexual Abuse release its final report in December 2017 and it included a volume relating to recordkeeping and information sharing. The Tasmanian Government made a response to the recommendations of the report.
The Office of the State Archivist has been working on implementing the recordkeeping recommendations in consultation with stakeholders. The State Archivist has also met with deputy secretaries of the Tasmanian Government Agencies most likely to be impacted.
We have developed a Royal Commission toolkit, which includes a new Disposal Schedule for Records Relating to Child Abuse (DA2520) and an updated Disposal Freeze for Records Relating to Children. There is also information and tools to help you implement the recordkeeping recommendations in your organisation. We will continue to add to the toolkit as new information and resources become available.