​Latest News

GISU have recently been working on the development of a Stakeholder Engagement Handbook for use by RIM professionals when planning service delivery, during EDRMS implementation projects, or other information related initiatives.

Project success or failure oftens rests on adequate, timely, and inclusive engagement and communication strategies. WIth plenty of advice and suggestions around the 'how', the new Handbook includes a Case Study for reference, as well as lots of helpful templates for agency use when undertaking their own engagement initiatives.

We look forward to releasing this tool in the not too distant future.

Another exciting project in the pipeline is the development of an RM Framework Handbook, which will define for agencies a number of key areas for implementation when formalising RIM activity within their agency.

The Handbook outlines:

  • justifications for an RM framework, including benefits and risks
  • elements of a program, including:
    • Governance (e.g. policies, legislative context, standards, roles and responsibilities, etc)
    • Strategy (e.g. business environment, risk, resourcing, key performance indicators and measurement, reporting, etc), and
    • Operations (skills/compentencies, tools, procedures, services, etc).

Most importantly, the Handbook will include a roadmap and advice on program design and implementation at the agency level. A workshop has recently been undertaken with key agency representatives to workshop the draft Handbook, and invite feedback on the structure and content of the current draft.

​Recent Releases

In recent months, GISU have run a couple of pilot sessions for two new training courses: Introduction to recordkeeping challenges in business systems, and Introduction to metadata for records

Both new courses are aimed at an introductory level, and are intended to equip attendees with a general understanding of the core topic, whilst providing the opportunity to identify and discuss common challenges with colleagues, in order to share insights and practical experiences.

The course material will also cover different strategies to address recordkeeping risk, and/or enhance recordkeeping practice, to assist those agencies tackling these issues in their own environment.

Note that Digital Recordkeeping on a Shoestring Budget is scheduled for a final Hobart session for 2016, on the 12th October.


Royal Commission into Institutional Responses to Child Sexual Abuse in Australia

The Commonwealth Government has established a national Royal Commission into institutional responses to instances of, and allegations of child sexual abuse in Australia (​).

The Commission commenced its public work in 2013.

This has an impact on a number of Tasmanian government agencies.  Documents required for the Royal Commission must not be destroyed even if an approved disposal schedule or disposal authorisation is in place.  All records relevant to the investigation or inquiry must be identified and preserved until it is completed.  This includes historical records.

It is clear that the Royal Commission has a broad scope, and a major focus will be on institutional responses to child abuse. This will include the responses of institutions which receive reports of child abuse, those that investigate allegations of child abuse, and those that alleviate the impact of child abuse. A range of Tasmanian agencies may be required to provide evidence to the Commission.

Accordingly all Tasmanian government agencies should ensure that any records that may be relevant to the Commission are protected from destruction until further notice.  This requires agencies to suspend the application of their Retention and Disposal Schedules or Destruction Authorities in respect of certain matters, for example in respect of case records of allegations or investigations of child sexual abuse matters.  Once established, it is an offence under section 6k of the Royal Commissions Act 1902 (Cth) to wilfully destroy any document or writing that is or may be required in evidence before a Royal Commission of Inquiry.  The State Archivist has contacted heads of Tasmanian Government Agencies to communicate this requirement.

If you are aware of sets of records that will be relevant to the Royal Commission can you please alert your Agencies’ Executive and TAHO of their existence and prepare them for access.

TAHO has released a Guideline on Records and Document required for Legal Proceedings which is available under the topic 'Legal' on our tools page

If you have any queries, or require further guidance please contact the Government Information Strategy Unit.