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On the Record – Special Edition – May 2020

The latest issue of On the Record is available here.

This is a special issue featuring professional development opportunities. It also contains the State Archivist’s statement on COVID-19. If you have any queries, we’re always happy to chat. Please give us a call on 6165 5581, or send an email to osa@education.tas.gov.au.

Changes to Tasmanian Archives services in response to COVID-19

In the interests of public safety, the Tasmanian Archives has been temporarily closed to the public until further notice.

File requests from government agencies 

You can still request files, but please note our changed procedures below:

  • All requests should be placed through the Archives Collections mailbox at ArchivesCollections.Libraries@education.tas.gov.au.
  • Collection of files is by appointment only.
  • Files can be picked up at the rear staff entrance of the Hobart Library in Mather's Lane.
  • Please phone 6165 5541 to let Archives staff know you have arrived in Mather's Lane to collect your files.
  • You will be met at the staff entrance and brought into the State Library and Archive Service workroom to collect and sign for files.


Transfer of records to the Berriedale repository
We will not be accepting business as usual transfers from government agencies. We will, however, still accept transfers of at-risk items, and can provide advice to agencies about transfers. For advice, please phone us on 6165 5443 or email us at Berriedale.archives@education.tas.gov.au

Advice on records and information management 
If you can't find what you're looking for on our website, please contact us via email at osa@education.tas.gov.au


Three records retention notices have recently been issued by the State Archivist

The State Archivist has advised organisations to preserve relevant records for three Royal Commissions. These include an updated Notice of a disposal freeze on records relating to children (December 2019) and two new advices:

Retention of Records of Potential Relevance to the Royal Commission into Aged Care Quality and Safety (January 2020)

Retention of Records of Potential Relevance to the Royal Commission into Violence, Abuse, Neglect and Exploitation of People with Disability (January 2020)

If you have any questions, please contact us on 6165 5581 or osa@education.tas.gov.au.


On the Record - March 2020

The latest issue of On the Record is available here. Read about the projects we are currently working on, and much more.
If you have any queries, we’re always happy to chat. Please give us a call on 6165 5581, or send an email to osa@education.tas.gov.au. 

Information Management Framework exposure drafts

The Office of the State Archivist (OSA) is leading the development of an Information Management Framework for the Tasmanian Government, aligned to whole of government policy and strategies issued by the Office of eGovernment (now Digital Strategy and Services). The Framework identifies and defines the various components which contribute to effective information management. We will publish exposure drafts on our website and invite comments. Drafts can be accessed here.





Royal Commission into Institutional Responses to Child Sexual Abuse in Australia

The Royal Commission into Institutional Responses to Child Sexual Abuse release its final report in December 2017 and it included a volume relating to recordkeeping and information sharing. The Tasmanian Government made a response to the recommendations of the report.

The Office of the State Archivist has been working on implementing the recordkeeping recommendations in consultation with stakeholders. The State Archivist has also met with deputy secretaries of the Tasmanian Government Agencies most likely to be impacted.

We have developed a Royal Commission toolkit, which includes a new Disposal Schedule for Records Relating to Child Abuse (DA2520) and an updated Disposal Freeze for Records Relating to Children. There is also information and tools to help you implement the recordkeeping recommendations in your organisation. We will continue to add to the toolkit as new information and resources become available.