Records retention notices issued by the State Archivist
The State Archivist has also advised organisations to preserve relevant records for the following Royal Commissions:
If you have any questions, please contact us on 6165 5581 or firstname.lastname@example.org.
Disposal Schedules released
COVID-19 Disposal Schedule
The State Archivist has authorised a new Disposal Schedule for COVID-19 Disease Emergency Records (DA2532). If you find your organisation has records that are not covered by this Schedule, please contact us so we can include them.
The Schedule includes a Cheat Sheet that refers you to other relevant schedules including Common Administrative Functions (DA2157), Local Government (DA2200), Public Health Service (DA2523) and Department of Premier and Cabinet (DA2248).
We expect this Schedule will be re-issued in response to your feedback.
New Standards in our Information Management Framework
The State Archivist has authorised the first two of our new Standards, the Information and Records Management Standard and the Physical Storage Technical Standard. In our new Information Management Framework, Standards replace Guidelines. We hope you find both Standards useful
Both FAQs were developed in response to a number of enquiries we received because of COVID-19 – working from home arrangements have seen use of collaborative tools increase dramatically, and while normal business has been disrupted, many of you have started work on digitisation projects. We hope you find both FAQs useful.
Royal Commission into Institutional Responses to Child Sexual Abuse in Australia
The Royal Commission into Institutional Responses to Child Sexual Abuse release its final report in December 2017 and it included a volume relating to recordkeeping and information sharing. The Tasmanian Government made a response to the recommendations of the report.
The Office of the State Archivist has been working on implementing the recordkeeping recommendations in consultation with stakeholders. The State Archivist has also met with deputy secretaries of the Tasmanian Government Agencies most likely to be impacted.
We have developed a Royal Commission toolkit, which includes a new Disposal Schedule for Records Relating to Child Abuse (DA2520) and an updated Disposal Freeze for Records Relating to Children. There is also information and tools to help you implement the recordkeeping recommendations in your organisation. We will continue to add to the toolkit as new information and resources become available.