Three records retention notices have recently been issued by the State Archivist

The State Archivist has advised organisations to preserve relevant records for three Royal Commissions. These include an updated Notice of a disposal freeze on records relating to children (December 2019) and two new advices:

Retention of Records of Potential Relevance to the Royal Commission into Aged Care Quality and Safety (January 2020)

Retention of Records of Potential Relevance to the Royal Commission into Violence, Abuse, Neglect and Exploitation of People with Disability (January 2020)

If you have any questions, please contact us on 6165 5581 or

On the Record - March 2020

The latest issue of On the Record is available here. Read about the projects we are currently working on, and much more.
If you have any queries, we’re always happy to chat. Please give us a call on 6165 5581, or send an email to 

Data Breaches: Prepare, Prevent, Respond, Recover

This guidance has been prepared to capture learnings from recent data breach incidents. The exposure draft can be accessed here.

Information Management Framework exposure drafts

The Office of the State Archivist (OSA) is leading the development of an Information Management Framework for the Tasmanian Government, aligned to whole of government policy and strategies issued by the Office of eGovernment (now Digital Strategy and Services). The Framework identifies and defines the various components which contribute to effective information management. We will publish exposure drafts on our website and invite comments. Drafts can be accessed here.

Royal Commission into Institutional Responses to Child Sexual Abuse in Australia

The Royal Commission into Institutional Responses to Child Sexual Abuse release its final report in December 2017 and it included a volume relating to recordkeeping and information sharing. The Tasmanian Government made a response to the recommendations of the report.

The Office of the State Archivist has been working on implementing the recordkeeping recommendations in consultation with stakeholders. The State Archivist has also met with deputy secretaries of the Tasmanian Government Agencies most likely to be impacted.

We have developed a Royal Commission toolkit, which includes a new Disposal Schedule for Records Relating to Child Abuse (DA2520) and an updated Disposal Freeze for Records Relating to Children. There is also information and tools to help you implement the recordkeeping recommendations in your organisation. We will continue to add to the toolkit as new information and resources become available.